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Before you can start using the Construction Contract Management System (CCMS), you and your company must have secured from your system administrator the needed access rights. Click here for details. See also User Interface to familiarize yourself on how the system works.
Start configuring the CCMS based on your company requirements by setting up the following master files. If you have an Excel or csv file, you can use the copy/paste feature via grid's context menu in updating these master files:
MASTER FILES SETUP:
1. Books of Accounts Setup - Billings - refers to the books of accounts or document(s) used by the company in recording billings for services rendered. Most service companies used Service Invoice or Billing Invoice. Setup the this master file based on your accountable forms registered with the BIR.
2. Books of Accounts Setup - Collections - refers to the books of accounts or document(s) used by the ccompany in recording collections for services rendered. Most construction companies used Official Recepts to document collections. Setup the this master file based on your accountable forms registered with the BIR.
3. Billing Type-Clients - refers to type of billings to clients. There are usually three types of billing: 1. Downpayment 2. Progress and 3. Retention. The system is already shipped with billing types.
4. Billing Type-Subcon - refers to type of billings from subcontractors. There are usually three types of billing: 1. Downpayment 2. Progress and 3. Retention. The system is already shipped with billing types.
5. Customers - contains the list of all customers of the company.
6. Vendors - contains the list of all suppliers usually called sub-contractors.
7. Construction Contracts (Clients and Subcon) - contains the list of awarded contracts to the company by the clients and the contracts awarded by the company to its subcontractors.
8. Subcon Construction Contracts - contains the list of awarded contracts to the subcontractors by the company. General Contractors usually employ sub-contractors to do specialty works for them.
After setting up the master files above, you are now ready to enter financial transactions related to billings and collections.
DATA ENTRY:
1. Billings to Clients per Contract- refers to billings to clients per contracts.
2. Collections-Project Contract - refers to collection of billings in #1 above.
3. Subcontractors Billing - refers to billings of the subcontractors for their services rendered to the company.
REPORTS:
At any given time, you can generate the following reports. Reports are updated in real time as they are processed based on the raw data.
1. Awarded Contracts Monitoring Report
2. Billing and Accomplishment Report
3. SOA
4. Aging of Accounts Receivable
5. Billing and Collection Report
6. Journal Register - Billings
7. Journal Register - Collections
8. Sub-contractors Billing Report
9. Journal Register - Subcon Billings
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