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Before you can start using the Payroll System, you and your company must have secured from your system administrator the needed access rights. Click here for details. See also User Interface to familiarize yourself on how the system works.
Start configuring the Payroll System based on your company requirements by setting up the following master files. If you have an Excel or csv file, you can use the copy/paste feature via grid's context menu in updating these master files:
MASTER FILES SETUP:
1. Company Department - refers to the department where the employee is assigned. Fill-up only if you need payroll summary per department.
2. Payroll Group - refers to employee grouping. Ex: Monthly Paid and Daily Paid
3. Current Employment Status - refers to employee current employment status. Ex: Regular, Probationary, Contractual, etc.
4. Employee - refers to employee master files. It contains all the list of employees.
5. Factor Days - refers to the factor days being used by the company in computing pay rate into hourly rate
6. Labor Rate - refers to the labor rate based on DOLE regulation. This is used in computing the hours worked into peso equivalent
7. Salary Grade - refers to the salary grade of the employee. This is usually used for government employee
8. Compensation Types-Additions - refers to type of additional compensation given to employee. Ex: Transpo Allowance, Deminimis benefits, etc.
9. Compensation Types-Deductions - refers to type of deduction from the employee compensation. Ex: Cash Advance, Loans, etc.
10. Loan Types - refers to the type of loan availed by the employee. Ex: SSS, Pagibig Salary Loans, etc.
11. Employee Assignment - refers to the project contract where the employee is assigned. Use only for project costing.
12. Employee Salary Rate - refers to the employee salary rate history. The latest shall be used as the current salary rate. This is where additions and deductions are encoded.
13. Withholding Tax Table - Regular - refers to the regular withholding tax on compensation table
14. Withholding Tax Table - Annualized - refers to the annualized withholding tax on compensation table.
15. SSS and EC Contributions Table - refers to the premium contributions table for SSS and EC
16. GSIS and ECIP Contributions Table - refers to the premium contributions table for GSIS and ECIP. Use only for government employees.
17. Philhealth Contributions Table - refers to the premium contriubtions table for Philhealth
18. Pagibig Contributions Table - refers to the premium contriubtions table for Pagibig.
After setting up the master files above, you are now ready to enter payroll transactions into the system.
DATA ENTRY:
1. Payroll Calendar - refers to the payroll processing period
2. Attendance Data Entries - refers to the attendance sheet of each employee. This is under the Attendance Monitoring System. If you did not subscribe to this system, you can go directly to the Payroll Data Entry.
3. Payroll Data Entry - refers to the actual payroll data of each employee.
4. Maternity Leave Benefit - refers to the the SSS maternity leave benefit given to employee.
REPORTS:
At any given time, you can generate the following reports. Reports are updated in real time as they are processed based on the raw data.
1. Payroll Summary
2. Payslip
3. Premium Contributions
4. Deductions
5. Cost Distributions
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